This website uses cookies to ensure you have the best browsing experience. Below, you will find full details of how these are used, alongside a full description of our privacy policy.

PRIVACY POLICY FOR EMPLOYMENT MAY 2018

Games Workshop is committed to protecting your privacy. This declaration describes how we collect and use personal data about you when you apply for a position with us. This declaration applies to everyone who applies for a position at Games Workshop.

This declaration also relates to the personal data that we collect in connection with our website at https://jobs.games-workshop.com („website“).

If you provide us with data on behalf of an applicant, you confirm that you have given them an explanation of this declaration, that you have informed them about our identity and the purpose of the processing of your personal data and that you have given your consent that we may carry out this processing . This declaration is aimed at applicants.

The data controller for the personal information we collect from you is Games Workshop Limited of Willow Road, Nottingham, NG7 2WS, United Kingdom.

Please read this statement carefully to understand how and why we use your personal information.

1. The types of information we may hold about you

We may collect, store and use the following categories of your personal information:

• Personal contact details: name, title, address, telephone number, e-mail address.
• gender
• nationality
• Recruitment details (including copies of work permit documents, identification documents, references and other information contained in a résumé, cover letters, video application or generally as part of the application process).
• Details of your visits to the website and information on how your device has interacted with the website, including search history, pages visited and links clicked.
• Data automatically collected from your device, including IP address, device type, operating system, unique device identification numbers, browser type, gross geographic location (e.g. location at the state or city level) and other technical data.

We may also collect, store, and use the following „special categories“ of more sensitive personal information:

• Information about your race, ethnicity or religious beliefs
• Transgender status
• Sexual orientation
• Degree of disability

We may also collect, store and use information about convictions and offenses.

2. How is your personal data collected?

We collect information that you provide to us voluntarily. This includes data provided in the course of the application and recruitment process, be it directly from applicants or from other sources such as employment agencies, previous employers, background check providers and regulatory agencies, and also includes data you provided from your registration on the Website for updates from us.

We also collect some data automatically when you visit the website. Collecting this data enables us to better understand the visitors to the website, where they come from and which contents of our website are of interest to them.

Some of this information can be collected using cookies and similar tracking technology. We use cookies and similar tracking technologies (collectively “ cookies „) to collect and use personal information about you, including for the purpose of Internet-based advertising. For more information on the types of cookies we use, why we use them and how you can control cookies, please see our cookie statement.

3. Why do we collect your personal information?

The situations in which we process your personal information are listed below:

• To process any applications that you send us.
• Assessment of the suitability of the applicant and employment
• Communicating with you in connection with the employment process
• Maintaining databases with applicants who represent talents for future vacancies
• Contacting you about future vacancies that may be of interest to you
• Checking that you are legally entitled to work in the UK
• To analyze the traffic on the website and to improve the quality and relevance of the website to the visitors.
• To enable improvements and optimizations to the website.
• To store information about your preferences so that we can tailor the website to your individual interests.

Where appropriate, we will collect and use information on convictions and offenses to determine suitability for work in roles that require interaction with children and adults at risk. We only do this when it is legally permissible for security measures.

The situations in which we process your date of birth, gender, nationality and your „special categories“ of more sensitive personal data are listed below:

• Monitoring equality and diversity

Our legal basis for collecting and using the personal information described above depends on the particular personal information and the specific context in which we collect it, such as (i) for the purpose of taking steps prior to entering into a contract with you, (ii) around enable us to comply with our legal obligations, (iii) when the processing is carried out in our legitimate interest and not overridden by your rights, or (iv) when we have your consent to do so.

If we collect and use “special categories” of sensitive personal data, then this data must be processed on the basis that you have expressly consented to the processing.

If we collect and use your personal information in reliance on our legitimate interest (or that of a third party), that interest is the purpose of the employment. We may have other legitimate interests and, if applicable, we will make it clear to you from time to time what those legitimate interests are.

Where appropriate, we will collect and use information on convictions and offenses to determine suitability for work in roles that require interaction with children and adults at risk. We only do this when it is legally permissible for security measures.

If you have any questions about the legal basis according to which we collect and use your personal data, or if you need further information, please contact us (Section 13).

4. What if you don’t provide personal information?

If you fail to provide certain information, we could be prevented from taking the necessary steps before concluding a contract with you or from fulfilling our legal obligations.

5. What happens if we want to use your data for another purpose?

We will only use your personal information for the purposes for which we collected it, unless we can reasonably consider that we need it for another reason and that the reason coincides with the original purpose. If we need to use your personal data for an unrelated purpose, we will inform you and explain the legal basis that enables us to do this.

Please note that we could process your personal data without your knowledge or consent where this is required or permitted by law.

6. How secure is your data?

We have taken appropriate technical and organizational measures to prevent your personal data from being accidentally lost, used, changed, published or accessed. The measures we use are designed to offer a level of security that is appropriate to the risk of your personal data being processed. This includes:

• Location access controls – only authorized personnel are able to enter the premises, buildings and rooms where your data is processed.
• IT access controls – only authorized personnel are able to gain access to your data stored electronically within our IT systems.
• IT security controls – Use of appropriate technical and security measures to ensure the safe storage of your data.
• Policies and Procedures – Comprehensive data protection and IT security policies and procedures govern the way in which your data must be handled by employees.
• Training – offering ongoing training on data protection and IT security for all employees who handle your data.

7. Who could we share your data with?

We may share your personal information in the following situations:

• Service providers

We share your personal data with third parties who provide services for us. The following activities all include the processing of personal data and are carried out by external service providers: hosting and maintenance of the platform of the recruitment website, hosting and maintenance of the platform of the applicant tracking system, sending of emails with job offers, hosting and maintenance of the platform for Distribution of digital job advertisements, background check services for applicants, IT service providers, collaboration and sharing of documents and information, legal advisors. Please contact us for further information on our third party service providers (Section 13).

All service providers must take reasonable security measures to protect your personal information. We do not allow external service providers to use your data for their own purposes. We only allow them to access your personal data for the specified purpose in accordance with our instructions.

• Games Workshop Group

We may share your personal information with other parts of our group of companies, as part of regular reporting activities on company performance, in connection with business reorganization or group reorganization, or to support system maintenance.

• Sale or restructuring

We may share your personal information in connection with the possible sale or reorganization of the company, provided that we inform the buyer that they will only use your personal information for the purposes set out in this statement.

• Law, Legal Rights, and Crucial Interests

We may also have to forward your information to law enforcement, regulatory agencies, government agencies, courts or other third parties if we believe it is (i) within the meaning of applicable law, (ii) to enforce, establish or defend our legal rights or (iii) is necessary to protect your vital interests or those of another person.

• consent

We may share your personal data if you have consented to such disclosure.

8. Will you pass on my data outside of the European Union?

We may be able to transfer your personal data outside of the European Economic Area ( EEA ). For example, our IT service providers work all over the world. We will only transfer your personal data outside of the EEA if appropriate protective measures are in place. To ensure that your personal information outside the EEA receives the appropriate level of protection, we use the following safeguards:

• Transfer to countries approved by the European Commission
• Use of predefined contractual clauses approved by the European Commission
• Requesting companies to whom we share data in the United States to have signed the EU-US Privacy Shield

Please contact us for more information on protective measures (Section 13) that are used outside the EEA.

9. How long do we keep your data?

We only store your data for as long as is necessary for the purposes described above, including the purposes of fulfilling any legal, accounting or reporting requirements.

For simple applications, this is for a period of 12 months from the day on which you were informed that your application was unsuccessful (with the exception of a limited selection of functions for which this period could be extended to 24 months). If your data is stored in connection with a database of applicants or a „talent pipeline“, this will be done for a period of three years from the date on which you sent your information to us. You have the option to remove yourself from a database of applicants or a “talent pipeline” if you wish by contacting us (Section 13). If your application is successful, your data will be saved in accordance with our data protection declaration for employees.

If we do not have an ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), we will securely store your personal information and Isolate from any further processing until deletion is possible.

In determining the appropriate length of time to store personal information, we consider the amount, nature and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which it has been processed and whether we can fulfill these purposes in other ways and the applicable legal requirements.

In some circumstances we may anonymize your personal information so that it can no longer be associated with you; in this case we may use such data without your notification.

10. What are your rights in relation to your personal data?

In certain circumstances, you have the legal right:

• Request a copy of the personal information we hold about you.
• Request correction of any incomplete or incorrect information that we hold about you
• To request the deletion of data when there is no good reason for further processing.
• To object to the processing of your data if we trust a legitimate interest in processing your data.
• Withdraw your consent at any time if we are processing your data for a specific purpose based on your consent.
• Request a restriction to interrupt processing of your personal data.
• To request that your personal data be passed on to another party whom you have given us.

If you want to assert one or more of these rights, please contact us (Section 13).

You do not need to pay any fees to exercise your rights, but we may charge a reasonable fee if your request is unfounded or excessive. We can also refuse the request under such conditions.

Please note that we may need information from you to confirm your identity and your right to these rights.

If you are not satisfied with our processing of your personal data, you also have the right to lodge a complaint with the relevant supervisory authority. Please see here for the relevant contact details.

11. What are we asking you for?

It is important that the personal information we hold about you is accurate and up-to-date. Please inform us immediately of any changes to the personal data that we have saved about you.

12. Changes to this privacy policy

We may update this statement from time to time. When we update this statement, we will take reasonable steps to inform you, as the changes are significant. We will obtain your consent for material changes if required by law.

You can see when this declaration was last updated by checking the date shown at the beginning of this declaration.

13. Contact

This declaration is subject to the data protection manager of the Games Workshop Group. If you have any questions, complaints, or inquiries, please email our privacy manager at dpm@gwplc.com .

COOKIE NOTICE MAY 2018

This cookie notice explains how Games Workshop Limited uses cookies and similar technology to recognize you when you visit our websites at www.games-workshop.com , www.forgeworld.co.uk , www.blacklibrary.com , www. warhammer-community.com , www.warhammerdigital.com , warhammerworld.games-workshop.com and other micro-sites that we operate from time to time (hereinafter collectively referred to as „websites“). It explains the technology used, why we use it and what rights and options you have to control it.

What are cookies?

Cookies are small files that are placed on your computer or mobile device when you visit a website. Cookies are used by most website operators to make their websites work or function more efficiently, and to transmit information.

Cookies set by the website operator are called „first party cookies“. Cookies that are set by parties other than the website operator are called “third-party cookies”. Third-party cookies ensure that functions from third-party providers can be offered on or through the website.

Why do we use cookies?

We use first-party and third-party cookies for a variety of reasons. The specific types of first and third party cookies that are set by our website and the purposes for which they serve are explained below:

Cookie type	Who sets these cookies?	How you refuse
Necessary website cookies: These cookies are necessary in order to be able to offer you services via our websites and to use their functions, such as access to secure areas.	Games workshop( www.games-workshop.com , www.forgeworld.co.uk )	Since these cookies are necessary to provide you with the website, you cannot refuse them.However, you can block or delete them by changing your browser settings, as described below under the heading “ How can I control cookies? “Is described.
Performance and functionality cookies: These cookies are set to improve the performance and functionality of our websites, but are not necessary for their use. Without the use of these cookies, it is possible that certain functions (such as videos) will not be available.	Cloudflare ( https://support.cloudflare.com/hc/en-us/articles/200170156-What-does-the-CloudFlare-cfduid-cookie-do )	To refuse these cookies, please follow the instructions under the heading “ How can I control cookies? „.
Analysis and Customization Cookies : These cookies collect information that is either used in aggregate form to help us understand how our websites are used or how effective our marketing campaigns are, or they help us make our websites for adapt yourself.	Google Analytics ( https://www.google.com/policies/technologies/cookies/ )HotJar ( http://inside.hotjar.com/support/solutions/articles/1000132900-what-cookies-does-hotjar-store-on-my-visitors-browsers- ) Freshmarketer Heat Map(https://support.freshmarketer.com/support/solutions/articles/50000001435-troubleshooting-third-party-cookies)Optimizely( https://help.optimizely.com/hc/en-us/articles/200040335#first_party )Annex cloud( http://www.annexcloud.com/privacy-policy )YouTube( https://www.google.com/policies/technologies/cookies/ )New Relic( https://docs.newrelic.com/docs/browser/new-relic-browser/page-load-timing-resources/new-relic-cookies-used-browser )	To refuse these cookies, please follow the instructions under the heading “ How can I control cookies?“.
Advertising cookies : These cookies are used to make advertising messages more relevant to you. For example, they make sure that the same ad does not appear all the time, make sure the ad is displayed correctly to advertisers, and in some cases select ads that are based on your interests.	Google Advertising(https://policies.google.com/technologies/cookies#advertising-cookies)	To refuse these cookies, please follow the instructions under the heading “ How can I control cookies? „.Alternatively, please click on the corresponding deactivation link below:Google Advertising: https://support.google.com/ads/answer/2662922?hl=en-GB
Social network cookies : These cookies are used to enable you to share pages and content that you find interesting on our websites through third-party social networks and other websites. These cookies can also be used for advertising purposes.	ShareThis( http://www.sharethis.com/privacy/ )	To refuse these cookies, please follow the instructions under the heading “ How can I control cookies? „.

What about other tracking technology such as web beacons?

Cookies are not the only way in which visitors to a website can be recognized or tracked. It is possible that we may use other, similar technology from time to time, such as web beacons (these are also sometimes referred to as „tracking pixels“ or „clear GIFs“). These are small graphic files that contain a unique identifier that enables us to recognize when someone has visited our websites or has opened an email sent by us. This enables us, for example, to track the traffic patterns of users within our websites to another website, to set cookies or to communicate with them or to understand whether you came to our websites through an online advertisement that was on a third-party website was displayed; they also enable us Improve website performance and measure the success of marketing campaigns via email. In many cases, these techniques require cookies to function correctly, so rejecting cookies will impair their functionality.

Liefert ihr zielgerichtete Werbung aus?

Wenn du unsere Website besuchst, kann es sein, dass ausgewählte dritte Dienstleister Cookies auf deinem Computer oder Mobilgerät ablegen, damit du auf dritten Websites relevante Werbung erhalten kannst. Wir tun dies unter Einsatz verschiedener digitaler Marketing-Netzwerke, Werbetechnik wie Web Beacons, Zählpixel und Cookies zuzüglich von Technik, die von Drittanbietern angeboten wird, wie das Custom-Audience-Feature des Facebook-Pixels. Die Werbung, die du siehst, basiert auf deiner vorherigen Nutzung der Games-Workshop-Website. Die Informationen, die durch diesen Prozess gesammelt werden, ermöglichen uns und den dritten Websites nicht, deinen Namen, deine Kontaktdaten oder andere persönliche Daten zu identifizieren, solange du dich nicht dazu entscheidest, diese zu übertragen. Wir nutzen anonyme Informationen über die Werbeanzeige, die du gesehen hast, und wie du mit ihr umgegangen bist, um unsere Werbekampagnen zu messen und in der Zukunft zu verbessern.

Wie kann ich Cookies kontrollieren?

Du hast das Recht auf die Entscheidung, Cookies zu akzeptieren oder abzulehnen. Du kannst deinen Webbrowser so einstellen, dass er Cookies akzeptiert oder ablehnt. Wenn du dich dazu entscheidest, Cookies abzulehnen, kannst du unsere Website immer noch nutzen, aber dein Zugang zu bestimmten Funktionen oder Bereichen unserer Website kann eingeschränkt sein. Da die Art und Weise, auf die du Cookies in deinem Browser ablehnen kannst, sich von Browser zu Browser unterscheidet, solltest du das Hilfemenü deines Browsers besuchen, um mehr Informationen zu erhalten.

Du kannst dich aus der Verfolgung durch Google Analytics austragen, indem du das Browser-Plugin unter https://tools.google.com/dlpage/gaoptout/ einsetzt. Du kannst dich speziell aus personalisierter Werbung durch Google in deiner Internetnutzung austragen unter https://support.google.com/ads/answer/2662922.

Außerdem ermöglichen die meisten Werbenetzwerke es dir, dich aus zielgerichteter Werbung auszutragen. Wenn du  mehr Informationen möchtest, besuche bitte http://www.aboutads.info/choices/ oder http://www.youronlinechoices.com.

Wie oft werdet ihr diese Cookie-Mitteilung aktualisieren?

We may update this cookie notice from time to time. Please read this cookie notice regularly to stay informed about our use of cookies and related technology.

Where can I get more information?

If you have any questions about our use of cookies or other technology, please write us an email at dpm@gwplc.com .